The Travel Health and Safety Mistake That Could Cost Your Company Thousands

Introduction

Workplace health and safety has become commonplace for most companies globally. However, the same basic standards and compliance are conspicuously absent for those whose workplace includes travel. If you want to know more about this mistake that could cost your business thousands if not rectified, then read on. In this article we will look at workplace health and safety, travel hazard identification, travel health and safety in conjunction with the potential business losses. By the end of this article you will have the four basic steps to evaluate your risk and the correction steps to save your business from significant loss.

Workplace Health and Safety

All developed countries have very mature workplace, site or project health and safety regulations, many with stiff penalties for noncompliance. While the overarching legislation provides compliance and standards guidelines, companies are able to apply their own evaluation and measurement of foreseeable threats, following a standardized methodology. This enables companies to benchmark their final results and permits replicatable processes.

Due to this common approach and process maturity, many companies have ventured even further by creating self imposed higher standards such as “no harm”, “zero loss”, “100% safe” and other similar internal campaigns to reduce or eliminate any-and-all injury in the workplace, site or project.

Workplace health and safety is not just practiced in the country of origin but also applied to all their various projects and worksites around the world as a global health and safety standard.

Construction companies have taken this philosophy to the nth degree by displaying at the point of entry to their project, all incidents, days lost, days since last safety event and so on.

Why is none of this applied to travel health and safety?

Travel Hazard Identification

Following on from the workplace health and safety model, activity and location risk registers are typically made before commencement of works and maintained throughout the life of the work activity. When was the last time you saw a travel health and safety risk register or hazard identification register that used a standardized methodology?

If you already have a workplace risk register, documenting the foreseeable threats, naked threat levels, treatment solutions, control measures and residual risk level following all modifier actions, why don’t you have the same documentation for travel health and safety?

If you don’t apply the same process, maintain the same documentation and conduct the same degree of education and communication to reduce the risk, for travel health and safety then you don’t a travel safety program at all. This mistake will not only cost you from a productivity and efficiency perspective but expose you to legal recourse should it be proven you have failed to mitigate the travel health and safety threats of your extended workplace and travel activity.

Travel Health and Safety

Travel health and safety is not an unachievable task. All the steps have been exhibited above. The only reason it has not already been applied to any company travel management program is due to ignorance, laziness, lack of education, lack of resources, over confidence and avoidance. None of which are defensible for companies that suffer loss of life, reduction in people capital, decreased productivity and financial loss.

Due to the amount or time consumed in business travel, travel may actually constitute a majority component of your overall “workplace”. This is particularly acute for companies with high people capital business models, that sees a lot of consultants, academics, professionals or contractors traveling to the client’s physical business site/s from their respective city/country of residence.

Business Loss

You can’t improve what you can’t measure. Travel health and safety should be measured for loss to the business ranging from productivity to direct financial losses. The problem is that because the cumulative losses are rarely identified in a single cost centre or business unit and more likely spread across multiple functions and business units, businesses fail to identify or acknowledge these overall travel health and safety losses.

Tangible losses are one issue whereas the intangible losses are another matter entirely. Reputation, legal, market share, new business, training and development are all plausible losses from foreseeable risk.

Failure to implement a travel health and safety strategy will in time be discovered as a grave mistake and cost the company/business unit thousands of dollars (or more) in losses.

Conclusion

There is no requirement to do anything new, simply extend the current workplace health and safety methodologies to encompass “all likely places of work” which would include travel.

The four basic steps to correct this mistake are: 1. Identify the hazards; 2. Assess the risk; 3. Apply control measures; and 4. Manage the residual risk.

You should now be able to identify the significant void between workplace health and safety and that of travel health and safety, in particular hazard identification, regulatory compliance and the potential business losses.

Review your real status now. Identify the areas for improvement immediately, implement positive changes and enjoy the benefits that contribute to your business travel productivity, efficiency and safety. The information contained in this article will save you thousands in potential losses should you not consider travel a foreseeable risk to your business travellers or not consider travel an extension of your overall workplace.

Buying the Right Travel Trailer Cover

You have purchased a new camper but along with excitement you must be worried that it might get some scratch. And protecting a camper looks to be an expensive task but Travel Trailer are a way of protecting your camper without much investment or it may be said that it is the least expensive way of protecting your camper. RV covers are the best to save your camper from Ultra violet rays from the sun, heavy rainfall, dirt and dust or freezing winter weather. And if you use quality RV covers they can prove to be the most effective way to save your camper from these things.

When you are onto shopping and are going to buy a RV trailer cover you must keep in mind a few things. The very important thing you must keep in mind is that you know the exact size to make your that it best fits on the camper. Mostly people do not bother to measure the camper and read its size from the manual but it may be misleading as you d not know the exact measuring criteria and may buy some wrong size RV cover. So when you are measuring the camper, measure it from end to end and from top to bottom, and if you have a roof air, do not forget to add it in the size.

While buying Travel Trailer, an important feature to consider is the Climate. If your climate is damp then you must be sure that the trailer covers you buy have the ability to “breath”. There are certain Polypropylene RV covers that come with the breath ability.  Its two layers on one hand prevent water from entering and on the other hand evaporate the moisture within them. And of course Ultra Violet protection is important in all climates.

Other features to consider while buying travel trailer cover is to ensure the cover straps and buckles that prevent billowing on wind and also a zipper that allows easy access into the Camper while it is covered. Everything has an ending period and so do the RV covers, so when you are going to buy one you must go for the RV cover that comes with a good warranty. It is also important that you notice that how long the warranty covers and what elements the warranty covers.

When you are done with all these things like quality, brand, warranty, straps and buckles you left with the size and if you are sure that you have measured correctly. Go for the size available. Usually, the sizes are available but in case you do not get the desired size you must not buy the travel trailer cover of small size as it will not cover the camper completely and will not benefit you. But you can buy a larger size as it will cover the whole camper but an alternative is that you must search the market for your desired size. These are the few points you must follow while buying a Travel Trailer Cover.

London Travel Plans

Local Authorities now require that a Travel Plan (otherwise known as a Green Travel Plan) be submitted with a planning application for many types of development in order to ensure that the new business or facility actively looks at ways of minimising traffic impact.

This will usually aim to reduce single occupancy car journeys by staff travelling to work. In some cases a customer travel is also included within the document.

London Travel Plans required by Local Authorities within the Greater London Area must be written in accordance with Transport for London and the Mayor of London’s specific Travel Plan Guidance.

There are also a group of west London Boroughs who deal with Travel Planning together under an umbrella organisation called Westtrans and Travel Plans in those Boroughs are dealt with by Westtrans officers.

All London Boroughs are aiming for the same result’ to cut traffic and congestion within the city and reduce the need for parking by encouraging staff (and sometimes customers) to use public transport, walk or cycle. The art when writing a Travel Plan is to demonstrate you are helping to achieve these goals without committing your client to expensive measures both short and long term.

This requirement has been in place for a number of years now and the content and quality of Travel Plans, particularly in London, are now given much more scrutiny than in the past. Often within London, a developer is seeking to reduce parking on their site or in some cases provide no parking at all and in these situations a bespoke, practical and well written plan can be key to achieving planning permission.

The challenge in all cases is to balance the commercial demands of the business whilst formulating a robust and detailed plan which is frequently key to securing planning permission. For example I recently dealt with a new hotel with zero on-site parking. This meant that both staff and guest travel to the site needed to be actively addressed through a range of specific measures to discourage car travel.

In contrast I recently dealt with a hotel which had free on site parking. In this instance I had to devise a travel plan which demonstrated active steps to reduce the demand for those parking spaces over the initial period of 5 years.

Both sites were covered by the same overall London-wide policies but the individual site issues dictated that the plans were very different. In both instance I managed to reach a solution which met my client’s commercial needs and satisfied the Local Authorities’ requirements.

The different approach and requirements in each case demonstrates that a template is a misnomer. In my opinion the templates that are available are likely to result in clients being signed up to costly and impractical measures. In terms of cost, as the plans are monitored for at least 5 years, the management costs going forward can also be significant if not considered at an early stage.

In my experience travel plans prepared at the application stage are all too often a standardised document which is not fully considered, with the result that developers inadvertently agree to a range of measures in order to get planning approval. Those measures may be inappropriate, expensive to implement and difficult or costly to monitor.

The examples cited above demonstrate the importance of producing a plan which is specific to the site and to the end user, not least to prevent the added cost of having to re-writing the document. In both of these cases the original developer obtained agreement to a draft which, if implemented, would have resulted in significant costs for the end-user.

In order to meet the requirements of the client and to satisfy the Local Authorities it was necessary to re-write the documents in a way which delivered practical and value for money measures for my client but also satisfied the requirements of the Local Authorities. I like to think that my experience in this area helped to achieve a result which all were happy with.